Adventure Summer Day Camp is a program at Kids Too & Adventure Camp that takes the normal “daycare” day and transforms it into a camp-like routine for a whole new experience that will be nothing short of ADVENTURE!
We ask that you please read through these policies. Because of the inherent nature of the program we are running, there will be additional and/or stricter policies for Adventure Camp than other classrooms at Kids Too & Adventure Camp. Please read through them closely as they will need to be followed closely in order to make the program a success. Adventure Camp is a highly detailed program and will need the cooperation of all campers, parents and staff to operate efficiently.
All campers must have the following:
1) Adventure Summer Day Camp Enrollment Mastercard with Appropriate Signed Releases and Authorizations, COMPLETELY filled out
2) Free/Reduced Price Meal Application
3) Current Immunization Record, REQUIRED by the State of Louisiana
4) A pre-enrollment interview. During the interview, the family will receive a tour of the school, meet the teacher, see the classroom, and have the opportunity to ask questions. The initial interview does not guarantee enrollment. The meeting is an opportunity for the director to determine whether the center will be able to meet the particular needs of both parents and the child and for the parent to determine if the center meets the needs of their child.
The activity fee for each child is $50 per summer, plus $10 per Camp T-Shirt. All campers attending a field trip are required to wear their Camp T-Shirt.
Cost of Care is $130/week. Tuition is charged weekly on all accounts.
We accept CHECKS or MONEY ORDERS only! Parent can install Smartcare app on their Smartphone to set up recurring ACH payments, or can bring checks into the office to be processed electronically.
All payments are due in full on Monday morning for admission into the Camp program.
A $10/day late fee will be assessed for any payments made after Monday. If not paid by close of day on Wednesday, the child will not be able to attend until the account is paid in full. Non-payment of tuition and/or charges for five days in a row will result in the services of the center being terminated.
Tuition is fully charged regardless of attendance.
Families picking up children after 6:00 pm will be charged $1.00 per minute. Late charges must be paid at the time of pick-up. The center will not be able to serve families who cannot pick up their children on time on a regular basis.
A continuous absence of five days without payment or notification is considered withdrawal. If the family decides to re-enroll the child, then all tuition, late charges, and a new registration charge must be paid before the child can re-enter the program, providing that space is available.
Any parent wanting to terminate services, must provide a five day notice, and is responsible for payment of those services regardless of attendance.
Account balances must be paid upon withdrawal, any balance unpaid will pursued thru collections and/or Sulphur City Court lawsuit proceedings. If you are on Child Care Assistance, they will also be notified of your balance, in which a hold is put on your account and you are unable to apply for Child Care Assistance for any other Center until your balance is cleared.
Families receiving any financial assistance, such as Child Care Assistance through the Louisiana Department of Education, are responsible for any tuition and/or other charges that accrue prior to receiving the financial assistance. Families are responsible for paying any tuition and/or other charges that are not covered by the financial assistance.
Financial concerns should be addressed to:
Adventure Camp is open 6am – 6pm, Monday through Friday.
We will be closed on Memorial Day and Independence Day.
If you know your child will not attend for the day, please call to let your caregiver know. By calling, it allows us to plan for room occupancy, the children’s lunches and snacks, and staffing for the day.
Remember that the center closes at 6:00 pm. Please be on time! The child may be released to the parent of the child, an employee of the center that is on duty (school transportation, field trips, etc.) with a signed permission slip, or any other person named on the release form on the child’s master card (called third party release).
A child will not be released to someone we don’t know. Please inform any persons listed on your child’s release form that they will be asked for ID when picking up your child. Center employees will check that individual’s ID against the child’s master card to insure they are indeed authorized to pick up the child.
A third party release cannot be approved over the phone. Temporary permission to pick up the child must be given in writing. This is good for one day only, for a more often pickup, the individual needs to be added to the release form on the child’s master card.
Please be in control of your child during pick-up times. Children are not permitted to walk through the center, leave the center or get into their car unattended.
1) Non-payment of tuition and/or charges for five days will result termination of care.
2) Any parent or child that causes harm or threatens the safety, health and/or well being of a staff member or another child will result in termination of care.
3) Any parent or child that has reckless disregard for the policies of the center and the state agencies that govern child care providers and/or cause undo stress to center staff or operations will result in termination of care.
4) Repeated failure to follow the Code of Conduct will result in termination of care.
5) The use of tobacco in any form, the use or the possession of alcoholic, illegal substances or unauthorized potential toxic substances, firearms (including but not limited to pellet or BB type guns) loaded or unloaded, or knives is strictly prohibited at the center on in the center vans. Possession of any of these will result in termination of care.
6) If the center cannot meet the physical, mental, or emotional needs of the child it will result in termination of care.
7) Repeated tardiness in picking up a child at closing time will result in termination of care.
All campers will be asked to “rest” for a one hour period each day. During this time, they may nap or read.
When dressing your camper for the day, please be aware that painting, outside play, and other such “messy” or “wet” activities are part of our day. If activities are planned that involve water, you will be asked to bring their
swimsuit and a set of clothes (or T-shirt/swimsuit coverup) for them to change into. As a general rule of thumb, campers should always have at least one change of clothes at the Center as well as a towel and a pair of flip-flops. We ask that campers generally wear tennis shoes, or closed toed shoes to camp for safety.
We do take pictures of the children and sometimes we may even video them. The pictures might be on bulletin boards within the center or used in learning projects. We also use the pictures on our FaceBook page and occasionally on our website (www.appletreekidsinc.com). You will have an option on your enrollment paperwork to decline the use of your child’s photograph.
Appletree Kids, Inc. utilizes the webcasting services of Peanut Butter and Jelly TV L.L.C, whereby utilizing live video, recordings, and/or audio of my child while in the center for observation/security purposes. Any parent of an enrolled child can register for an account to be approved by Appletree Kids management. Any relative of an enrolled child can register for an account to be approved by the parent. EACH individual user must register for their own account with Peanut Butter and Jelly TV to ensure the highest level of security and for best utilization of bandwidth. The quality of viewing depends on your personal internet connection speed. Peanut Butter and Jelly TV can be accessed by any internet connected device.
All personal information about families’ financial circumstances, family problems, health problems, and/or actions of parents or children is confidential. Primarily, only the director has access to the children’s files. Files are considered property of the center and the director has the responsibility for the security of them. The bureau of licensing does check a random sampling of the files to insure that they contain all the information that is required by its agency. Neither the director nor the employees will release or discuss any information to a third party without written permission from a parent. Employees will not disclose or knowingly permit the disclosure of any information concerning the child or their family, directly or indirectly, to any unauthorized person. Though the state requires that we keep certain documentation for several years, you may request any and all paperwork that you have provided to us back when you feel our services are no longer needed. A copy will be made of papers the state may require us to keep.
All parents, staff, volunteers and campers associated with Adventure Summer Day Camp agree to the following code of conduct. Failure to follow this code of conduct may result in removal from Adventure Summer Day Camp.
· RESPECT – yourself, other campers, staff and Center property
· LISTEN – to the camp leaders, other staff, and other campers – keep a positive attitude throughout the camp
· There is absolutely NO tolerance of emotional, physical, verbal or sexual abuse, bullying, harassment or teasing
· There is NO tolerance for fighting, physical violence, possession or use of weapons (including using materials as weapons) or any actions or behaviors that threaten the safety of any individual
· Campers MUST follow directions! There is NO tolerance for deliberate and repeated willful disobedience
· Smoking, consumption of alcohol and possession of illegal substances is not allowed on Center property
· No profanity or vulgar speech/actions will be tolerated
The following procedures will be taken for campers that are unable to follow the Code of Conduct:
1. A verbal warning will be given.
2. If the verbal warning is unheeded, time out will be used. Our guidelines are one minute per age of child.
3. If the camper has another incident within the same day, a written behavior report will be made available to the parent upon pick up.
4. Depending on the nature of the incident, removal from field trips may occur as consequences to ensure the safety of the group and the individual child on the field trip (see additional information under “field trips”).
5. Depending on the nature of the incident, removal from Adventure Camp activities may occur as consequences to ensure the safety of the group and the individual child during activities.
6. If the camper has to be removed from the Adventure Camp program due to un-cooperation and unwillingness to follow the Code of Conduct for three consecutive weeks in a roll, the child will be un-enrolled from the Adventure Camp program.
The following methods of discipline are prohibited by anyone on the premises of Kids Too & Adventure Camp. Aany use of the described practices shall be grounds for immediate termination of staff or volunteers.
Ø No child shall be subject to physical punishment, corporal punishment, verbal abuse or threats by either staff, volunteers or parents while on center property.
Ø Prohibited actions include but are not limited to yelling, slapping, spanking, yanking, shaking, pinching, requiring a child to exercise, placing a child into uncomfortable positions, exposing a child to extreme temperatures and other measures producing physical pain, putting anything in a child’s mouth, using abusive or profane language including telling a child to shut up.
Ø No child, or group of children, shall be allowed to discipline another child.
Ø Unsupervised isolation of a child is never allowed.
Ø The withholding of food, water, a nap or rest, or bathroom facilities is to never be used as punishment for a child
Ø A child is never to be physically restricted in any way unless his or her actions would bring harm to self or others.
Ø An adult shall never address a child harshly, with intimidation or ridicule.
Ø Adults are never to discuss a child’s behavior with another adult in the presence of other children or other parents. Written or verbal reports to parents regarding conflicts or disagreements between children shall not include the name of the child who hit, bit, or pushed their child.
Immunizations must be current or the child will not be allowed to attend, this is a REQUIREMENT from the State of Louisiana.
The parent or designated person will be notified immediately in the following situations:
Ø Allergic reaction
Ø Skin changes, e.g. rash, spots, swelling, etc.
Ø Unusual breathing
Ø Any illness requiring professional medical attention
The Following Are Reasons a Child May Be Excluded From Care
1) The child has not been free from fever for a minimum of 12 hours
2) The child has not been on antibiotics for a full 24 hours
3) The child has an undiagnosed rash
4) The child has lice and has not been treated or live nits are still present
5) The child has diarrhea that is not contained by the diaper, or the stool is liquid
6) The child is vomiting
The child may return to care when the appropriate criteria is met
1) Immunizations are current
2) The child has not had fever for 12 hours
3) The child has been on antibiotics for 24 hours
4) A doctor’s note stating that the child is not contagious
5) The rash is no longer present or a note from a doctor stating that the rash is not contagious
6) After treatment of hair for lice, staff will inspect child’s hair to determine if nits are dead
7) The child must be free of symptoms of diarrhea or vomiting for at least 12 hours
Should your child become ill at the center, he will be excluded from the group and under the supervision of an adult until you can make arrangements for him to be picked up. We consider a reasonable amount of time for this is one hour.
If you need medication given to your child, the following procedure must be followed
1) Place the medication in a zip lock bag
2) Mark the outside of the bag with the child’s name
3) Place the measuring device (if needed) into the bag
4) Bring the medication spec sheet from the pharmacy
5) Bring written doctor’s orders on how much medicine to take, how to take it and when to take it (example: 1 tsp by mouth every four hours)
6) Fill out the medicine administration form from your caregiver
All medicine must be signed in, even over the counter medicine. Make sure the age/weight of the child is covered on the directions, if not, we will need written doctor’s orders as to how to administer the medication to the child (i.e.…children’s Tylenol states for ages two and up, if you have a one year old, we cannot give him the medicine without doctor’s orders stating how much and when to give it to him).
This is a timely process, so please allot yourself enough time, without the proper documentation; we will not be able to give your child his medication.
Incidents, injuries and accidents are all documented. You will be notified when you pick up your child of the incident and asked to sign the incident report. However, under a few circumstances we will contact you immediately:
Ø Blood not contained in an adhesive strip
Ø Head injury
Ø Human bite which breaks the skin
Ø Any animal bite
Ø An impaled object
Ø Broken or dislodged teeth
Ø Any injury requiring professional medical attention
1) All Kids Too & Adventure Camp’s meals meet or exceed USDA standards for a healthy and balanced diet. We participate in the Child and Adult Care Food Program sponsored by the USDA.
2) No food may be brought in for consumption while in the center
3) We provide breakfast, lunch, and two afternoon snacks.
All meals are well balanced and your child will be fed until full. We do not force feed the children; we place an attractive balanced meal before them and ask that they try it.
If your child has a special diet or has a food allergy it is required that a doctor’s order must be on file to reflect the diet or allergy.
Appletree Kids, Inc. owns and maintains a 15 passenger van. This is the Camp’s primary means of transportation. While on the van, everyone is expected to follow the rules, without fail. Anyone who is unwilling or unable to do so will be asked to make other arrangements for transportation.
1) Each child and adult is required to wear seat belts and to follow all safety laws and center rules.
2) Children must remain seated at all times.
3) Children must speak quietly.
4) Carry on items are to be placed under your seat – hands empty.
5) Food and drinks are not allowed.
6) Children must stay in their space – keep hands and feet to themselves.
7) Back door is to remain locked.
8) Any device with headphones (CD, MP3 player or the like) is not allowed.
9) The use of tobacco, in any form, the use or possession of alcohol, illegal substances or unauthorized potentially toxic substances, firearms (pellet or BB gun) loaded or unloaded is prohibited on the van.
Field trips will be a regular part of our Adventure Camp curriculum. Permission slips are available every Monday morning and MUST be signed and paid for by the end of the day Monday for the child to participate in the field trip.
Field trips, although part of Camp curriculum, are contingent upon the child’s ability to follow directions and carry out instructions.
When we leave on field trips, we are leaving the safety of the center. There are no fences to keep our children inside. There are strangers and distractions. And there are simply too many unknowns that when we leave on a field trip, we must know, absolutely know, that the children we are bringing are able to listen and follow directions. Sometimes these directions are the only thing that is keeping them within the boundaries of safety.
Our policy is too allow all children access to field trips – however, if the child proves they are unable to follow directions, they will not be allowed to continue to go on field trips.
Most of the time, removing the child from the next scheduled field trip is enough to encourage the child to follow directions more closely so they can be allowed on future field trips.
Sometimes we discover that some children cannot follow directions on only certain types of field trips. In this case, after repeated tries, a child may be permanently removed from certain types of field trips. (i.e. If a child cannot follow direction on water field trips, he may be removed from only water field trips to ensure his and the other children’s safety)
In extreme instances, some children are just not able to follow directions outside the center and can be removed from all field trips.
These policies are in place to protect all of the children and staff that are on the field trips and are at the management’s discretion. When a child has to be removed from a field trip, a written report will be sent home to the parent.
Our child care center’s philosophy is to keep your child(ren) safe at all times when he/she is in our care. With recent world and local events, we have developed an emergency plan that will be put into place in the event that special circumstances require a different type of care. Plans for these special types of care are reviewed annually. Staff is trained in the appropriate response and local emergency management is aware of these plans. The specific type of emergency will guide where and what special care will be provided.
This plan would be put into place in the event of a weather emergency or unsafe outside conditions or threats. In this plan, children will be cared for indoors at the center and the center may be secured or locked to restrict entry. If local authorities consider the outside air contaminated, the center will be locked and openings in doorways or windows will be sealed shut. A sign on the door will indicate “Shelter In Place” and NO PARENTS, CHILDREN, OR STAFF WILL BE ALLOWED TO ENTER OR EXIT THE BUILDING DURING A SHELTER IN PLACE UNTIL WE RECEIVE OFFICIAL NOTIFICATION THAT ATHE DANGER HAS PASSED. Any time a Shelter In Place is needed, the parent will be notified no later than at pick up time that day. Parents will be notified if they need to pick up their child before their regular time.
There could be situations that may result in harm to persons inside center, including shooting, hostage, intruder, trespassing, disturbance, or any other situation deemed harmful at the discretion of the director or other safety personnel. In these cases, a “lockdown” procedure will be followed. In this plan, the children will be cared for inside their classroom or other designated safe location away from danger. The building will be locked and NO PARENT, CHILD OR STAFF WILL BE ALLOWED TO ENTER OR EXIT THE BUILDING DURING THE LOCKDOWN. Any time a Lockdown is needed, the parent will be notified no later than at pick up time that day.
Fire drills are conducted once per month at various times of day. Should we have an actual fire, the center will be evacuated and the children walked to either Henning Elementary or Mulberry Bush Daycare. The parents will be contacted through phone or text making them aware of the situation and informing them of where they can pick their child up at.
Tornado drills are conducted once per month in the months of March, April, May and June. In the extreme event that we would have to evacuate the center after a tornado has passed through; please refer to “Emergency Evacuation” policies.
This plan would be put into place in the event that it is not safe for the children to remain at the center. In this situation, staff has predetermined alternate sites for care. The choice of site is determined by the specific emergency and what would be an appropriate alternate site.
In the event of an emergency located within the center, we will evacuate to Appletree Kids at 919 Henning Drive.
In the event of an emergency located outside of the center, requiring us to leave the center, we will evacuate to one of the following locations:
If we have to leave the neighborhood, we will evacuate to Jennifer Conner’s house; 3535 Woodland Drive, Sulphur LA 70665
If we have to leave Sulphur, we will evacuate to the Lake Charles Civic Center; 900 Lakeshore Drive, Lake Charles LA 70601 or Lake Charles Public Library; 301 West Claude, Lake Charles LA 70605
If we have to leave Calcasieu parish, we will evacuate to Beauregard Parish Library; 205 South Washington, DeRidder LA 70634 or Dry Creek Baptist Camp; intersection of Louisiana Highways 113 and 394, Dry Creek LA 70637
The center’s van plus any available employee or parent vehicle will be used to transport the children. Infants will be transported in their infant carriers or car seats, other children will be transported in car seats and/or booster seats if needed. The parents will be contacted through phone or text making them aware of the situation and informing them of where they can pick their child up at.
During an emergency, children can become separated from their families. Please make every effort to list all phone numbers to contact you and your emergency contacts. Also please list any third party persons to whom your child(ren) can be released to on the Enrollment Mastercard. Please make every effort to keep all numbers and contacts current throughout the year. In the event of an actual emergency, these numbers listed are the only link between your child(ren) and you.
We recommend for all families to utilize the NEFRLS (National Emergency Family Registry and Locator System). Families can register online at www.fema.gov. Call centers may be reached at 1-800-588-9822, 24 hours/day when it is activated. NEFRLS enables FEMA to provide a web-based system for people to voluntarily register and share specific information on their post-disaster well-being or location with specified family members.
By going online or calling the Family Registry System, people who have been separated from their families and friends can provide information about themselves and where they can be found. At the same time, families looking for a lost family member also are urged to go online at www.fema.gov or call the toll-free number as they search for them. For those who have become separated from children 21 years of age and younger, FEMA will activate the National Emergency Child Locator Center (NECLC) to help families, local governments, and law enforcement agencies track and locate children separated from their parents or guardians because of the disaster.
The toll-free number for the Emergency Child Locator Center is 1-866-908-9572 and is staffed 24-hours a day.
If a child remains in our care and it is not possible to locate the child’s parents or another trusted individual, we will notify the local emergency management office and the state child care licensing office and the NECLC. When requested, we will provide a digital photo of the child and the information required by the Center. We will keep the child safe and comfortable until contacted by the child’s parents or another individual the parents have approved to take the child from the program. If no one can be found to release the child to, and we are unable to provide continued care for the child, we will contact the state Department of Children and Family Services to obtain temporary foster care for the child.
Appletree Kids, Inc. maintains an open door policy. You are welcome and invited to come in and observe any area you wish. We do ask that you use discretion and not disrupt normal activities. Just check in with the office and a staff person will accompany you.
There is no smoking in the center, or in the center parking lot. We ask that you put cigarettes out before you pull into the center parking lot. And please, do not throw cigarette butts into the parking lot. Our children walk daily thru the parking lot and we don’t want any little fingers picking up your trash. You will be asked to leave the premises for smoking on Center property!
The use of tobacco in any form, the use or the possession of alcoholic, illegal substances or unauthorized potential toxic substances, firearms (including but not limited to pellet or BB type guns) loaded or unloaded, or knives is strictly prohibited at the center on in the center vans. Possession of any of these will result in termination of care.
In accordance with the Federal law and U.S. Department of Agriculture policy, Appletree Kids, Inc. does not discriminate against any person(s) on the basis of race, color, national origin, gender, age or disability or whether the child is being breast fed.
The employees of Appletree Kids, Inc. are required legally and ethically to report child abuse in accordance with LA R.S. 14:403. If an employee sees suspicious marks on a child or if a child says something that causes us to be suspicious, we are mandated to report this to the Child Protection Agency. No employee has to report to director or any other source prior to reporting to OCS.
Louisiana Children’s Code legally defines abuse and neglect as follows:
Abuse is any one of the following acts which seriously endanger the physical, mental, or emotional health of a child:
Ø The infliction, attempted infliction, or as a result of inadequate supervision, the allowance of infliction or attempted infliction of physical or mental injury upon the child by a parent or any other person.
Ø The exploitation or overwork of a child by a parent or any other person.
Ø The involvement of the child in any sexual act with a parent or any other person, or the aiding or toleration by the parent or the caretaker of the child’s sexual involvement with any other involvement of a child in sexual activity constituting a crime under the laws of this state.
Neglect is the refusal or willful failure of a parent or caretaker to supply the child with necessary food, clothing, shelter, care, treatment, or counseling for any injury, illness or condition of the child, as a result of which the child’s physical, mental or emotional health is substantially threatened or impaired. The following are not considered neglect:
Ø The inability of a parent or caregiver to provide for a child due to inadequate financial resources shall not, for that reason alone, be considered neglect.
Ø When, in lieu, of medical care, a child is being provided treatment in accordance with the tenets of a well-recognized religious method of healing which has a reasonable, proven record of success, the child shall not, for that reason alone, be considered neglected or maltreated. Nothing shall prohibit the court from ordering medical services for the child when there is substantial risk of harm to the child’s health or welfare.
If we suspect that a child in our care has been or is suffering from any form of abuse, whether in the home or from some other person or persons, we are required according to LA R.S 14:403 to report it to the local child protection agency.
Office Of Child Protection – 855-452-5437
We will do our best to please our families, however if a family should have any concerns regarding the way their child is being cared for, a problem with a staff, or questions regarding the operations, please follow these suggestions:
Ø Discuss the concern with the child’s teacher. If she can’t help the family then she will know who can help.
Ø If a family is still concerned, then they should discuss it with the assistant director or the director.
THIS FACILITY IS A TYPE III CENTER, LICENSED BY THE LOUISIANA DEPARTMENT OF EDUCATION. SHOULD YOU HAVE AN UNRESOLVED COMPLAINT OR QUESTION, OR KNOW OF A POSSIBLE UNLICENSED CHILD CARE IN OPERATION: CONTACT
Louisiana Department of Education Licensing Division
or by calling (225) 342-9905 or toll-free at 1-877-453-2721.
Type III regulations and information on licensed child care centers are available online at www.LouisianaBelieves.com
PLEASE CALL 337-558-6612 JENNIFER CONNER
337-794-8734 JENNIFER CONNER CELL PHONE
In accordance with Federal law and U.S. Department of Agriculture policy, Appletree Kids, Inc. is prohibited from discriminating on the basis of race, color, national origin, sex, age or disability.
To file a complaint of discrimination, write:
Office of Adjudication
1400 Independence Avenue, SW
Washington, DC 20250-9410
Or call toll free (866) 632-9992 (voice). Individuals who are hearing impaired or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (Spanish).
USDA is an equal opportunity provider and employer.